As part of the Order of the Arrow's rollout of the new Induction process, all lodges are required to document key components and milestones of the process, as outlined below, in OA LodgeMaster (OALM). The information at each step that will be required is:
- Step 1 - See One: See On One requires the lodges core team of induction facilitators (ceremonialist, luminaries, advisors/relevant support staff) to first go through the new induction. Documentation for Step 1: See One requires the following data points to be entered for each induction core team member:
- The name of the individual.
- The role they are aligned to play (ceremonials, luminary, or relevant adviser / support staff).
- The Induction Experience (National, Section, or Lodge) they attended.
- This step is completed in the New Induction Rollout Manager.
- Step 2 - Do One: Do one One requires the lodge facilitate an induction experience, using their core team trained in Step 1, for existing members of the Order of the Arrow. In most cases, this is their own lodge through a Lodge Induction Experience (LIE). Select Exemplar Lodges will complete their step two requirements by facilitating a Section Induction Experience (SIE). The purpose of the "Do One" step is build lodge capacity and capability to offer the new induction. This step should be repeated to help as many existing lodge members as possible experience the new induction.
- This step is logged using the Events tool in OALM.
- Step 3 - Offer One: The final step of the process is to then offer the first new induction for new members of the order Order of the arrowArrow. This would be the first batch of newly elected members who experience the induction to accept membership into the Order of the Arrow rather than the Ordeal weekend currently in place.
- This step is completed using the Events tool in OALM.
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Step One - See One Reporting
To complete Step One - See On, you must log your core induction team's attendance at an induction experience in the New Induction Rollout Manager. As indicated above, a lodge must list the the name, role (ceremonialist, luminary, or support staff / adviser), and the induction experience they attended. You must log a minimum of
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- 1 - Not Started: No members added to the grid.
- 2 - Incomplete: At least one member has been added, but the above minimums have been met.
- 3 - Complete: All of the required team roles (described above) have been met by adding members to the grid.
Adding a New Induction Core Team Member
Follow the steps below to add a new member to your induction core team:
- Click the Add Member button in the upper right-hand corner of the table.
- In the Name box, search for the lodge member. This list pulls from your list of active members. You will not be able to add anyone not listed as a member of your lodge in OALM.
- Select the Role they will play at your lodge induction experience event (ceremonialist, luminary, or adviser / support staff).
- Select the Induction Experience they attended. Note: only past events will appear in the drop down box.
- Click the Save icon at the end of the row.
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- 1 - Not Started: An event offering the induction for existing members has not been scheduled.
- 2 - Future Event: An event offering the induction for existing members is scheduled for a future date.
- 3 - Certification Incomplete: The event has concluded and is pending approval by the lodge peer coach in OALM.
- 4 - Complete: The lodge's peer coach has affirmed that the lodge has completed the new induction and is ready to advance to Step 3 - Offer One.
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Induction Experience events are added using OALM's existing Event Manager functionality. A full guide to the Event Manager is available here.
As part of the OALM updates to support the new induction, boxes have been added to the event details screen.
To schedule the event, create an event using the steps listed in the Event Manger guide. When creating an event where existing members are going through the new induction, select the Member Experience check box.
Note: Scheduling an event is what trigger the OA National Office to ship the lodge's complimentary induction materials kit. Any delay in posting your event in OALM will delay your lodge kit shipment.
Once the event is saved, the status on the NIRM for Step Two will advance to Future Event, as pictured below.
Once the event has passed, the status on the NIRM for Step Two will automatically advance to 3 - Certification Incomplete.
After the lodge's peer coach has input the approved status, Phase 2 will automatically advance to 4 - Complete
Event Attendance
It is critical that all lodge members who attended the event, especially as participants of the new induction are logged on the Event Roster. Details on managing event attendance can be found in the guide here. This ensures accurate reporting of the number of members who have experienced the new induction.
Step Three - Offer One Reporting
Once Step Two is complete, the lodge will need to schedule and complete at least one new induction with newly elected members. The event is scheduled using the Event Manager in the same manner explained above. However, when the event is created, the user must select the Induction with Candidates box to indicate that this is a live induction. Note: an event can serve both. For example, if a lodge will have a crew for existing members are part of a new member induction, both boxes should be checked.
Once an event is scheduled with a future date the Phase Three - Offer One status will automatically advance to 2 - Future Event.
After the event has passed, the Phase Three - Offer One status will automatically advance to 3 - Complete.
Event Attendance
It is critical that all lodge members who attended the event, especially as participants of the new induction are logged on the Event Roster. Details on managing event attendance can be found in the guide here. This ensures accurate reporting of the number of members who have experienced the new induction.
Support
For any support on the new induction process and expectations regarding the use of OALM as a part of the rollout process, please email inductions@oa-scouting.org